Creating a Custom Retool Billing System for a SaaS Company

Case studies
Automation
Creating a Custom Retool Billing System for a SaaS Company

CutTime's billing system wasn't keeping up. Managing thousands of licenses across districts needed a smarter, automated approach.

[ Client ]

About the Client

CutTime is a SaaS platform designed for fine arts education programs. It helps schools handle everyday tasks: tracking inventory, managing memberships, and dealing with finances. Their tools are used by thousands of schools and manage millions of assets.

Automation
United States
16 months
Low-Code Development
Retool

1500+

Licenses Managed Automatically

16mo

Ongoing Partnership

100%

Automated Invoicing Pipeline
[ Challenge ]

A Billing System That Couldn't Keep Up

CutTime was dealing with three main issues:

  • A massive number of licenses to track, each with different requirements and timelines.
  • Their invoicing system was manual, slow, and prone to mistakes.
  • They needed everything to work seamlessly with their existing backend infrastructure.
[ Solution ]

Building the Solution

Our focus was on creating a system that could handle the complexity of CutTime's financial processes while being easy to use. Retool allowed rapid prototyping and early feedback. We built the system step-by-step: starting with license management, then expanding to invoicing, notifications, and reporting.

Impact that Matters

[ Results]

The Retool billing application streamlined CutTime's financial operations, saving time and improving accuracy.

Enhanced License Management

The Retool application centralized all licensing and payment data, maintaining consistency and accuracy across thousands of district accounts.

Automated Invoicing

Invoices were generated and emailed automatically with professional PDF attachments, eliminating manual processing.

Better Financial Reporting

Detailed reports on licenses, payments, and revenue gave the finance team real-time visibility.

[ Tech Stack ]

Tech Stack

Integrations
Stripe
HubSpot

Visuals

[ Case Studies ]

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Success Stories

We have helped over 200 businesses grow their value and improve how they work through better software.

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Dmitry Klim
Head of Growth
5900 Balcones Drive #21729, Austin, TX 78731
[email protected]
+1 (512) 921-9631
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